One record instead of an inbox of attachments
Every clinician on LocuPedia builds a professional profile and a credential wallet. Licences, registrations, insurance, certifications and identity documents live in that one record, which the clinician maintains once and reuses for every opportunity. The verified status of that record is the Credential Passport.
Instead of re-submitting documents to every organization, the passport shows a current, verified status that travels with each application. Organizations review the status, not a stack of PDFs.
What gets verified
The essentials, checked against source. What is required depends on the profession, the jurisdiction of the assignment, the organization and the specific post. The app tells each clinician exactly what their profession requires, and each item is uploaded once. Typical items include:
- Professional licence or registration, confirmed on the provincial or territorial regulator's register.
- Degree or qualification, and education and credential source verification.
- Identity: a government-issued photo ID and legal name, checked with a document and biometric match.
- Professional liability protection, confirmed with the provider (for physicians, often the CMPA).
- Certifications a profession or facility requires, such as ACLS for an ICU nurse.
- References from recent practice, and a criminal record check (a vulnerable sector check where the assignment involves vulnerable people).
- Facility-specific items, such as a site orientation sign-off, attached to the placement they belong to.
How verification is done
In Canada, a named credentialing specialist checks each credential by hand against the issuing source and signs the decision. A licence is confirmed directly on the college register rather than accepted as an uploaded copy. Every check is logged with the reviewer, the source and a timestamp, so the record shows who verified what and when.
The rule is the same everywhere LocuPedia verifies: a credential reads "verified" only when the issuing source has confirmed it. Until then it reads "pending", and both the clinician and the organization can see that. Most verifications complete within a few business days, depending on how quickly sources respond, and clinicians can watch each item move through review.
For clinicians: getting verified without delays
Verification moves as fast as its slowest source, so a little preparation helps. Upload clear, complete documents the first time, and use the same legal name across your licence, identity document and certificates, or be ready to show why they differ. Tell your referees to expect contact. If you hold registration in more than one province or territory, add each one, since the requirements that apply are those of the assignment's jurisdiction.
- Check the requirements the app lists for your profession before you start uploading.
- Add every current registration you hold, not only your home jurisdiction.
- Keep renewal dates in view and upload renewed documents as soon as you have them.
- Complete facility-specific items, such as an orientation sign-off, as soon as they are requested for a placement.
Expiry and renewals
Credentials expire, and a lapsed certification can cost a clinician a shift. LocuPedia surfaces expiry dates early: the clinician is warned before an item expires and shown exactly what to renew. An item that is expiring but still valid for the scheduled shifts is flagged without blocking them.
If an item does lapse, the passport reflects it honestly until the renewed document is verified. Organizations see current status, never stale claims. Verification reflects the status of a document at the moment it is checked against its source; it is not a continuing guarantee.
What organizations see
When a clinician applies, the organization sees the professional profile and the verification status of each required item, including what is verified, what is expiring, and anything facility-specific still to confirm, which is flagged explicitly. For a specific placement, the readiness record shows where the clinician stands, who reviewed each item and when, and a named reviewer's readiness decision attached to the placement with an exportable audit trail.
Organizations do not see a clinician's underlying identity documents; those are visible only to the verification review. Verification is LocuPedia's job; hiring is not. Whether to engage a clinician, and on what terms, remains the organization's decision, and organizations remain responsible for their own engagement decisions.
Privacy and control
Nothing is shared with an organization until the clinician applies or responds. There is no public directory of clinicians, and anonymous visitors see nothing. A clinician's profile and credential documents are shared only with organizations relevant to the opportunities they pursue.
LocuPedia is a workforce platform, not a channel for patient data: profiles, credentials, postings and applications only, and uploading patient information in any form is prohibited. Clinicians can edit, export or delete their information, subject only to records the law requires to be kept.
What it costs
Building a profile, getting verified, browsing, applying and messaging are free for clinicians, always. For organizations, credential review is included with every coverage request; the only organization fee is the live post, which is free during launch.
Your own obligations still apply
LocuPedia's verification does not replace a clinician's obligation to hold valid registration and meet the requirements of their regulator, or an organization's own credentialing and privileging obligations. This guide is general information about the platform, not legal or licensing advice. Confirm registration requirements with the relevant regulator.